Overview
Administration Officer Jobs in London – England – UK at IPOE Consulting
Title: Administration Officer
Company: IPOE Consulting
Location: London – England – UK
Category: Administrative/Clerical, HR/Recruitment
International Bank based in the City of London, are looking to recruit an Administration Officer to join them on an initial 12 month fixed term contract. The main focus is to help Administration team with all general administrative tasks and ad hoc duties in order to ensure the smooth day-to-day running of the office.
Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.
Main responsibilities will include;
• Screening incoming calls
• Sorting and distributing incoming mail.
• Managing outgoing mail.
• Logging incoming posts Deliveries and liaising with off-site consolidation centre.
• Requesting courier services Visitors’ management incl. registering visitor log (QR codes) in the system, welcoming visitors
• Maintaining meeting room calendar and setting up meetings when required
• Registering, amending, and terminating access cards for staff
• Monitoring the stock levels and ordering stationery, office supplies and refreshment
• Preparing, Ordering, and distributing business cards
• Filing, photo-copying, scanning and typing documents
• Maintaining and updating office databases incl. update office plan, Back-up Plan, Org. chart, Cabinets review etc.
• Off-site storage arrangement incl. liaising with the off-site storage vendors for ordering, collection, keeping the record updated
• Assisting with 3rd party contract reviews and renewals
• Assisting with insurance renewals and mid-term changes
• Management of staff vouchers/ gift cards etc.
• Assisting with H&S arrangements and keeping records up to date.
• Ensuring the office is compliant with health and safety regulations.
• Assist with accounts payable/receivable when required
• Receiving invoices from the service providers, checking amount and processing in internal system
• Recording monthly corporate cards expenditure
• Provide support to the HR operations and Managers on a variety of HR projects
• Assist in management of various HR operation processes
