Overview
Executive Assistant Jobs in Liverpool – England – UK at Adaptable Recruitment
Title: Executive Assistant
Company: Adaptable Recruitment
Location: Liverpool – England – UK
Category: Finance & Banking, Administrative/Clerical
At Adaptable Recruitment we have an Excellent opportunity for an Executive Assistant to the Director of Finance to join an ever growing business in the Liverpool areaPackage:up to £38,000 DOE – (9-5pm – 37.5 hours)Holidays:22 days + bank holidays – plus Christmas shut downLocation:Liverpool – Flexible & Hybrid working available – Parking on site
Main
Responsibilitiesto Include:
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Experienced, highly motivated,forward-thinkingindividual
As the Executive Assistant to the Director of Finance, you will play a critical role in ensuring the smooth and efficient operation of our finance department.
The successful candidate will provide a high level of direct support, proactively dealing with a wide range of matters, sometimes highly confidential and/or urgent, while demonstrating initiative and sound judgement.
What You Will Be Doing:
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Planning and Organising:Manage and maintain the DoF’s diary and email account;
Schedule all face to face, video conference and tele conference meetings and international travel itineraries;
Organise and manage the department’s electronic file storage system on Share point;
Manage actions arising from FinanceLeadershipteam and individual meetings.
Committee Work:Act as Secretary to the Finance and Investment Committee;
Prepare agendas and distribute committee paperwork;
Produce minutes of meetings in a timely manner;
Facilitate actions arising from meetings.
Financial Administration:Processing of orders and invoices for the department;
Request new supplier set up and deal with finance non-order invoices;
Deal with expenses and subsistence claims;
Complete bank transfers, deal with credit card reconciliations, organise department training and away days.
Internal/External Liaison:Build and maintain effective links between staff and the DoF;
Contribute to meetings, highlighting issues and making suggestions to improve service provision.
The Ideal Candidate:
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Exceptionalattention to detailand a focus on delivery, the ideal candidate will have excellent interpersonal and organisational skills
Extensive experience working as an Executive Assistant or Personal Assistant in a large, complex organisation
Sound working knowledge and experience of complex diary management
Experience of administering committees: organising meetings, preparing agendas, drafting of reports, and taking minutes
Experience of organising meetings and travel schedules
Experience managing budgets on a day-to-day basis
Excellent IT skills including the use of databases, Microsoft Word, Excel, PowerPoint, Outlook.
Benefits to include:
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30 days annual leave, plus bank holidays, plus Christmas closure days
Generous occupational pension schemes
Flexible, agile working
Government backed cycle to work scheme.
Affiliated, discounted staff membership to the University of Liverpool Sports Centre
Plus, a host of additional family friendly policies
