Overview
SENIOR ADMINISTRATIVE ASSISTANT Jobs in Vienna, Vienna, Austria at European Handball Federation
Title: SENIOR ADMINISTRATIVE ASSISTANT
Company: European Handball Federation
Location: Vienna, Vienna, Austria
The European Handball Federation (EHF) is the organisation that oversees 50 national and two associated federations across Europe and is recognised by the International Handball Federation (IHF). The EHF is dedicated to the organisation and management of prominent handball competitions that today are crowned by the EHF EURO events for national teams and the EHF Champions League for club teams. The scope of duties exceeds the arrangement of events, the EHF is dedicated to the development of the game from grassroots and education to top-level events.
The recruitment process to expand the team is open as the EHF is looking to strengthen its Strategic Business department by appointing a Senior Administrative Assistant to support the Secretary General.
The roleThe Senior Administrative Assistant is a newly created role within the Strategic Business department. The successful candidate will be responsible for supporting the sport-political branch of the organisation.
With a background in office administration and management, the Senior Administrative Assistant will also aid in the development of the sport by working directly with the Secretary General in three key areas – Nations Committee Women, the Women’s Handball Board, and the Sustainability Board. Assisting the Secretary General, the successful candidate will also undertake routine administrative tasks as outlined below to allow the Secretary General to manage the business and its assets and various initiatives that ensure organisational performance.
As part of the Strategic Business unit, the role will involve working across the different internal EHF departments as well as external organisations, stakeholder groups, and other business partners.
EHF Strategic BusinessThe department of Strategic Business not only oversees the management and performance of the parent company (EHF), but also its daughter companies, EHF Marketing GmbH (EHFM) and EHF Services & Infrastructure GmbH (EHF SI).
By executing decisions in accordance with the decrees of the EHF Congress and Executive Committee, European, national, and local laws governing sport and business, the department of Strategic Business led by the EHF President (CEO) and Secretary General (COO) steers the direction of the organisation to secure the development and the future of the sport.
Tasks
Key Duties And Responsibilities
Personal Assistant to the Secretary General
Proactive management and organisation of appointments and daily agendas
Supporting the management in administrative and organisational matters
Preparation and follow-up of internal and external appointments, etc. (briefings, presentations)
Organisation and coordination of meetings and events
Participation in discussions and meetings at home and abroad
Verbal and written correspondence with internal and external stakeholders in German and English (Women’s Handball Board, Sustainability Board, and others)
Drafting texts and minutes
Administrative activities, e.g. travel management, administration of email traffic
Requirements
Profile
Organisational and coordination skills, and the ability to identify and set priorities
Excellent knowledge of German and English
Excellent knowledge of MS Office
Independent and conscientious way of working
Resilience, flexibility & creativity
High level of discretion and loyalty
Interest in complex interrelationships
Strong communication skills
Experience
3-5 years working in a …
